Offline data entry services that turn paper into clean files Claims, leases, tax forms and ledgers, keyed and checked before they reach you

Many businesses still hold years of records on paper: ledgers, registers, files of signed forms and printed reports. We key them into a spreadsheet or database so your team can sort, search and report on them.

You send the paper to a scanning partner or scan it yourself, and we work from the images. Nothing has to be connected to your systems for the work to start.

Insurance claims, property leases and tax forms each carry their own fields and rules. The guide we write with you names every field, the format it takes, and what to do when it's blank or crossed out.

• Insurance claims and supporting documents
• Property leases and rent rolls
• Tax forms and payroll records
• Medical records, keyed under your access rules

Invoices, receipts, bills and bills of lading arrive as paper or faxed copies. We capture the header fields and every line, check the totals add up, and flag any document where they don't.

Business cards from an event, a mailing list on printed labels, or subscription forms from a direct mail campaign all end up as one clean contact file. Each contact is split into name, company, title, address and phone fields, ready to import into your CRM.

Some work only needs a well-built spreadsheet or a typed document. We key data into Excel with the columns, formats and checks you ask for, and type handwritten or printed pages into Word with the original layout kept.

For amounts, dates and account numbers, one pass isn't enough. Each record is keyed twice by passes that don't see each other, and every field where they disagree goes to a person who reads the original.

The batch owner then checks a sample of the agreed fields too, so a mistake both passes made still gets caught.

Offline data entry is keying information from paper or from files that aren't connected to any system, such as scans, old spreadsheets and printed reports. The result is a file you keep or load, such as an Excel sheet, a CSV or a database.

Online data entry keys data straight into a live web system, such as your CRM or a supplier portal. Offline data entry works from paper or files and hands you back a finished file, so nothing has to be connected while the work runs.

The fields that matter are keyed twice, and a person reads the original wherever the two entries differ. The batch owner checks a sample before the file ships, and each correction becomes an example the agents learn from.

Yes. You scan the paper where it is, or have a scanning partner near you do it, and we work only from the images. You choose how we receive them, such as a secure transfer folder or a VPN into your network.

Damco prices offline data entry per record or per field, not per hour. We quote after the sample batch, once we both know how dense your pages are and how many fields need a person.