Scanning and indexing services so every document can be found Each page scanned, split and tagged with the fields your team searches by

Paper records need storage space, care and someone to fetch them, and they can only be read in one place. We scan them into clear images at a resolution your records policy sets, in color where color carries meaning, such as a stamp or a signature.

A scan without an index is a picture nobody can find. Agents read each document's type, date, customer, reference number and amount, and write them as index fields your archive can search.

When a field is missing or unreadable, the agent doesn't guess. It sends the document to a person, who indexes it or tells you what's missing.

Barcodes and patch sheets split a stack of pages into documents without anyone counting pages. OCR reads the printed fields, and the index is checked against your own lists, such as your customer or policy numbers.

• Barcodes and patch sheets to split documents
• OCR for printed fields, ICR for handwriting
• Index values checked against your own lists

The same invoice is often scanned twice, once from the mail and once from an email. We catch duplicates before they're filed, and keep your archive tidy as it grows.

We index the documents each industry runs on, with the fields it searches by.

• Banking and finance: account forms, statements and loan files
• Insurance: applications, claims mail and correspondence
• Healthcare: referrals, patient forms and records
• Education, retail and manufacturing: enrollments, orders and delivery notes

Scanning turns paper into an image. Indexing adds the fields that make the image findable, such as the customer, the date and the document type, so your team can search by them.

Any field printed or written on the document, such as names, dates, account, policy or invoice numbers, amounts and document types. We agree the list with you before the first day, and check values against your own lists where you have them.

Yes. Many teams already scan, and the backlog is the indexing. Send us the images through a secure folder, and we index them to your fields and return or load them.

SharePoint, OpenText, M-Files, Laserfiche, SAP and most document management systems, through the access you give us.

Damco prices per page scanned and per document indexed, so the cost follows your volume. We quote after a sample, once we know how many fields each document needs.