PDF data entry services for native, scanned and handwritten files The fields you need, out of the PDF and into Excel or your system
Document data entry services for every kind of PDF Native, scanned or handwritten, keyed into the fields you name
How our PDF data entry works Five steps, from your folder of PDFs to a signed-off file
- Before the first batchMap the fieldsWe mark on sample PDFs where each field sits and the format it takes.
- Sample batchProve it on your filesWe key a sample, including your worst scans, and you score the result.
- Every batchAgents key the clear fieldsAgents read each PDF and key every field they can read with confidence.
- Every batchPeople read the hard onesFaint scans, handwriting and missing pages go to a trained reviewer, with the reason.
- Every batchSign offThe batch owner checks a sample against the PDFs and answers for the batch.
When PDF data entry services are the right fit And when your documents need a different service
A good fit when
- Your team copies numbers out of PDFs into spreadsheets by hand
- The PDFs come from many senders, each with its own layout
- Some files are scans or carry handwritten values
Look elsewhere when
- Every document is the same form with fixed boxes: see form processing
- You need paper scanned and archived first: see scanning and indexing
- You want the PDFs made readable by screen readers: see PDF accessibility
Our document and PDF data entry services in detail What each kind of PDF needs, and what you get back
Copying data from native PDFs
A native PDF holds real text, but tables break and columns run together when you copy them. Agents read the layout, pull each value into its own field, and keep tables as rows and columns.
You get the values, not a pasted block of text your team still has to clean up.
PDF to Excel data entry
Reports, statements and price lists often only exist as PDFs. We key them into Excel with the columns, number formats and checks you ask for, such as totals that must match the PDF's own total.
Keying from scanned PDF documents
A scanned PDF is a picture of a page, so nothing can be copied out of it. Agents read the scan and key each field, and a page that's skewed, faint or cut off goes to a person.
Handwritten PDF data entry
Handwritten forms, notes and signed delivery slips need a person more often than print does. Agents key what they can read with confidence, and every handwritten value they're unsure of goes to a trained reviewer, who reads it in context.
Data entry into online databases from PDF files
When the data belongs in a system, we key it there instead of into a spreadsheet. We work in your CRM, ERP or portal through the access you give us, and link each record to its PDF.
PDF document indexing
A folder of thousands of PDFs is only useful if you can find the right one. We name each file and tag it with the fields your team searches by, such as customer, date, document type or reference number.
- File names built from your own naming rule
- Index fields saved as metadata or in a spreadsheet
- Duplicates and blank pages reported to you
Questions about PDF data entry services What buyers ask us before they send the first folder
What are PDF data entry services?
PDF data entry services take the information inside PDF files and key it into the fields, spreadsheet or system you need. They cover native PDFs, scanned PDFs and handwritten pages.
Can you extract data from scanned PDFs?
Yes. Agents read the scanned page and key each field, and they flag any field they can't read with confidence. A trained reviewer reads every flagged field against the scan before it's saved.
How do you handle PDFs with different layouts?
The guide names each field by what it means, not where it sits on the page. Agents find it on each layout, and a layout they haven't seen before goes to a person, who adds it to the guide.
Is my data secure when I outsource PDF data entry?
You choose how we receive the files: a secure transfer folder, a VPN into your systems, or accounts you create for us. Only the people on your batch can open the work, and we sign your confidentiality agreement before the first file.
How much does PDF data entry cost?
Damco prices PDF data entry per document or per field, not per hour. We quote after the sample batch, once we both know how many pages each file has and how many fields need a person.
Send us the PDFs your team retypes
Describe the files and the fields you need, and we'll show you how we'd run the first batch.